ACADEMIC AFFAIRS DIVISION
Managing the Candidature Affairs (Academic-related)
- Updating and managing student data in student portal
- Transfer of Credits
- Add, Drop & Course Withdrawal
- Postponement of Study
- Withdrawal of Study
- Change of Supervisor
- Change of Research Language
- Change of Research Title
- Change of Registration Type
- Change of Program
- Programme Upgrade
- Extension of Study Duration
- Special cases students (Appeal of RM & DA, conversion to PhD)
Manage Matters Relating to RM & DA, RM & DA Online and ODL
- Manage Class Schedule
- Appointment of Class Lecturer
- Manage student helpdesk related to Compulsory Subjects
Provide SOP & guideline related to Candidature Affairs
Managing the Examination Related Matters
- Obtaining examination information and examination questions from the faculty
- Preparation of Exam Schedule
- Appointment of the Chief & Assistant Invigilators
- Oversee the Examination Process
- Manage the Validation of Progress Report, Exam Score, Grades and KSTP Students (RM & DA)
- Special Case (Appeal of the Examination Results, Revision of Marks, Plagiarism, etc.)
Managing the Oral Exam (Viva Voce) – Related Matters
- Update the Qualifying Test (QT) Marks
- Manage the Appointment of External Examiner
- Receiving a Thesis for Viva
- Managing Thesis Assessment (send documents to the examiner and manage the examiner’s report)
- Establishment of Viva Committee
- Setting up the Viva Voce Date and issuance of Viva Voce Result
- Receiving the Reviewed Thesis (Hardbound)
Managing Student Requirement the Changes of Semester
- Provide Progress Reports and Results to Students’ Financial Sponsor
- Appeal for Continuation of Study
Provides SOP & Guidelines on Examination and Graduation
Managing the Graduation- Related Matters
- Eligible to Graduate (LDI) Process
- Printing of Scroll, Transcripts and Graduation Letter
- Awards and Convocation Prizes
- Convocation Committee
Managing the Language Related Matters
- Organised IELP
- Organised UEPT, UEPT online and UAPT
- Manage English Exemption Application
Provides SOP & Guidelines on Graduation & Language Test
ACADEMIC EXTENSION & QUALITY MANAGEMENT DIVISION
Managing Human Resources
- Manage the Application of New Personnel
- Monitoring Staff (PSH) Payment
- Monitoring the Appointment of Staff
- Monitor Staff Continuous Professional Development
Secretariat for Meeting / Academic-Committee
- Administrative Meeting
- JKPSU, JKPPS; To manage the overall requirement of the meeting
- Senate, JPPA, MPA; To manage the collection of papers
Networking
- Established Relation with Alumni
- Engage in Foreign Relations
- Liaison Officer for USIM Strategic Partner
- Management of MoU, MoA & Visit (inbound / outbound)
Managing the Staff Welfare
- Social Welfare Club
- Department Retreat
- Damage Complaint / Facility
- Extension of Contract / Part Time
General Administration
- Booking of tickets / hotel
- Managing the Photostat machine
Helpdesk & Services
- Monitoring of Graduate Student Society (GSS)
- Managing the Front Desk (voucher / letter / EPF / sponsor / visa)
- Handling Inquiries & Helpdesk
- Managing Fellowship (Fellowship Recipients Selection, Advertisement, Selection Process, Issuance of Response and the Monitoring of Budget)
- Publish PPS Bulletin
- Moderator for book voucher & student confirmation letters
Student Support Programme
- Organised Structured Course (Academic)
- Organised 3MT Programme
- Organised Open Day
- Organised International-related Programme
- Organised SARC
- Organised Orientation Day
Social Media & Website
- Updating the Website / FB / iPPS
Preparing SOP and guidelines related to Student Management
Generic Programs Management
- Reviewing candidate’s application for admission
- Reviewing candidate’s proposal
- Appointing Supervisors for candidates
- Monitoring the progress of students
- Monitoring the quality of supervision and OPR
- Managing QT
- Managing appointment of thesis examiners
- Secretariat of the Faculty Postgraduate Committee (JKPSF)
Managing Program Development
- Monitoring market demand for the program
- Promoting and marketing the program
- Endure the program meets MQA standards
Preparing SOP and guidelines related to Generic Programs
Managing the ISO / Quality
- Administrative Files
- SOP
- Guidelines (Administration)
- MQA / Academic Quality
- ISO / 5S / Audit-related
- Asset
Data Management
- Updating of MyMohes
- Updating of Myra
- Updating of SETARA Report
- Preparation of the Data for Annual Report & Academic-Related Meeting
- Supervise e-MDPS
- Publishing of PPS Bulletin
Managing the Student Portal (iPPS)
- System upgrade
- System Maintenance
- Migration and Integration
- Student data update
Managing Student File
- File storage system
- Student file update
Provide SOP & guideline related to Data Management & ICT
Managing the Student Fees
- Managing student ledger
- Receiving and processing of Appeal for Fee Reduction / Student Registration Status (Finance Related)
- Student payment records
- Responding to Fees-Related Matters
- Moderator for Fees Reviewing Process
Managing the Finance and Budget Allocation
- Provide Budget Request Inventory / Assets
- Managing the Purchase, Maintenance and Record Keeping
- Acquisition of Materials and Supplies
- Manage Petty Cash
Preparing SOP and guidelines related to Student Fees Management